We are Hiring!
REPORTS TO: Human Resource Office
DUTY STATION: Kampala
Job brief
We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative tasks.
Receptionist Job Responsibilities:
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate office and or person
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable with all necessary stationery and material like pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following standard operating/safety procedures and controlling access via the reception desk
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records
- Carrying out some administrative tasks including photocopying, transcribing and faxing
- Perform other duties as may be assigned by the immediate supervisor and or the General Secretary
Requirements
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Proficiency in computer use
- Hands-on experience with office equipment like fax machines, Telephones and computers
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
QUALIFICATIONS AND WORKING EXPERIENCE
- Bachelor’s degree in Public Administration & Management, Business Administration, Human Resource and social sciences
- Minimum of two (2) years working experience from a reputable organization
APPLICATION PROCEDURE:
Applications should be addressed to the General Secretary Uganda Cooperative Alliance ltd.
Address: P.o. Box 2215, Kampala
Send your CV and valid academic documents in a single PDF file with a cover letter. Email it to ucainfocen@uca.co.ug/ kabahil@yahoo.co.uk with specific Job title.
Deadline for submission: 21st October 2020, Time: 5:00pm
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